How to Write a Letter of Invitation for a US Visa (With Sample and Tips)If you’re planning to invite a friend or relative to visit you in the United States, a letter of invitation for a US visa can help support their application. While it is not mandatory, this letter can strengthen the visa interview by showing the purpose of the visit, your relationship with the applicant, and your willingness to host them.
This topic will explain what an invitation letter is, who can write it, and how to create one properly, with practical tips and a sample format.
What Is a Letter of Invitation for a US Visa?
A letter of invitation is a personal document written by a US citizen or legal resident inviting someone from another country to visit them temporarily. This letter is typically submitted with the visa applicant’s documents during their B-2 tourist visa interview.
It is not an official government document, but it provides helpful context to the consular officer.
Who Can Write an Invitation Letter?
Anyone who is legally residing in the United States can write a letter of invitation. This includes
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US citizens
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Green card holders (permanent residents)
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Students or workers with valid visa status
The key requirement is that the writer must have a legitimate reason to invite the visitor and should be able to describe the relationship.
When Is an Invitation Letter Needed?
While not a requirement, it’s often used in situations like
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Inviting parents for a vacation
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Asking relatives to attend a graduation or wedding
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Hosting friends for a short visit
If the visitor will stay at your home or rely on your financial support during the trip, a letter is especially recommended.
Key Elements to Include in the Letter
To make the invitation clear and professional, your letter should include the following details
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Your Full Name and Address
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Your Legal Status in the US
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Purpose of the Visit
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Relationship with the Visitor
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Visitor’s Full Name and Passport Details
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Planned Duration of Stay
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Your Signature and Date
You can also mention whether you will provide accommodation, transportation, or financial assistance.
Sample Letter of Invitation
Here is a sample you can use as a reference when writing your own
[Your Full Name] [Your Street Address] [City, State, Zip Code] [Phone Number] [Email Address]
[Date]
To [Visitor’s Full Name] [Visitor’s Address]
Subject Invitation to Visit the United States
Dear [Visitor’s Name],
I hope this letter finds you well. I am writing to invite you to visit me in the United States for a short stay. I am currently residing at the above address and am a [your status – e.g., U.S. citizen, permanent resident, etc.].
The purpose of your visit is to spend time together and explore the United States. Your stay will be from [start date] to [end date], during which you will be staying at my residence. I will also be responsible for your accommodation and daily expenses during your time here.
I believe this trip will be a wonderful opportunity for us to spend time together and for you to experience life in the United States. After the visit, you will return to [home country] as planned.
Please feel free to contact me if you need any additional information. I look forward to seeing you soon.
Sincerely, [Your Signature] [Your Full Name]
Tips for Writing an Effective Invitation Letter
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Be honest and clear Avoid exaggeration or misleading statements.
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Keep it simple Use plain English and avoid complex phrases.
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Use formal tone Though it’s a personal letter, maintain a respectful and professional tone.
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Mention specific dates Include the exact period of visit.
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Provide accurate information Match all details with the visitor’s documents.
Supporting Documents to Include
To support the invitation letter, consider adding
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A copy of your passport or green card
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Proof of residence (like a utility bill or lease agreement)
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A copy of your employment letter or student ID
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Visitor’s passport copy (optional)
These documents are not mandatory but can make the letter more credible.
Common Mistakes to Avoid
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Using vague or incomplete information
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Forgetting to sign the letter
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Not stating your legal status in the US
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Giving unrealistic or suspicious plans
Consular officers are trained to spot inconsistencies, so being truthful is the best approach.
A letter of invitation for a US visa does not guarantee visa approval, but it plays a helpful supporting role in the application. When written clearly and truthfully, it shows that the visitor has a valid reason to travel and a place to stay.
Make sure to personalize the letter to fit your relationship and the visitor’s situation. Combine it with strong supporting documents, and you’ll increase the chances of a smooth visa process.